Weekly planning - just get rid of that damn calendar

I started planning my weeks in advance last week:

  • Job
  • personal growth
  • Sports
  • … you name it

After I was on the classic road last week, I just did everything differently this week, more on that later.

The last week

I planned the week through the classic way with my notes and a calendar. Since I am not completely insane, I had previously worked out a template that made the weekly planning easier for me.

So far so good, but a calendar? I have absolutely no idea how a calendar could ever have been helpful with this. Of course, you can enter XYZ’s birthday or a visit from business partner blah blah blah blah blah blah blah blah blah blah blah bla trails.

But I thought I would give it a try anyway, i.e. I saved my routines as recurring events, defined work blocks etc. etc.

Unfortunately, I don’t have a screenshot anymore because I deleted the calendar after 2 days and chased the hell out of it, but it was easy:

  • overfilled
  • confusing
  • distracting
  • disturbing

Back to Omnifocus

I recently wrote about the [correct tool is just an excuse] (, but I promptly found my first exception.

I used Omnifocus years ago and at that time discarded Omnifocus in favor of Basecamp in favor of teamwork and co.

After I had meticulously planned everything for the coming week last Sunday and plunged into my well-planned but confusing week, it fell like scales from my eyes on Tuesday. It’s so much easier with Omnoficus.

Without wanting to present a program here, here are a few key aspects:

  • Postpone tasks: When I plan my week, I can postpone tasks that I don’t want to do this week anyway. If I have now set my perspectives correctly, these tasks have completely disappeared, so I only see the tasks that are really relevant for the week
  • Daily planning: I have my own perspective for planning the next day.
  • Today: I have set up a Today perspective. Only objects that I have assigned in the daily planning are displayed here. As a result, I really only see what is interesting for the day.
  • Task recording: I can use a hotkey to record a new task or note within seconds. This enables me to go back to work immediately in the event of a malfunction. Hotkey -> Note -> back to the task

Today’s planning

My weekly planning today was ridiculously easy compared to last week. It only took me 30 minutes and it was even fun.

The best part is that I am sure that I had everything in view and guaranteed not to overlook anything. The week can come.

Nevertheless, I want to gradually develop and improve the [[weekly planning with omnifocus]].